Your Privacy Matters
Virtual Assets Chamber of Commerce is committed to protecting your personal information and your right to privacy.
Introduction
This Privacy Policy describes how Virtual Assets Chamber of Commerce ("VAC," "we," "us," or "our") collects, uses, and shares your personal information when you visit our website (virtualassetchamber.com), apply for membership, attend our events, or otherwise interact with our organization.
By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
Information We Collect
Personal Information
When you interact with our website, apply for membership, register for events, or subscribe to our newsletter, we may collect personal information including but not limited to: name, email address, phone number, company name, job title, business address, and professional information.
Automatically Collected Information
We automatically collect certain information when you visit our website, including IP address, browser type, device information, pages visited, time spent on pages, and referring website addresses through cookies and similar technologies.
Membership and Event Information
For members and event participants, we collect additional information such as membership tier, payment information (processed securely through third-party payment processors), participation in working groups, event attendance records, and professional interests.
How We Use Your Information
Core Operations
We use your information to process membership applications, manage member accounts and benefits, organize and facilitate events and webinars, coordinate working group activities, and provide access to resources and publications.
Communications
Your information enables us to send newsletters and policy updates, share event invitations and announcements, provide member-exclusive content, respond to inquiries and support requests, and send important organizational updates.
Advocacy and Research
We may use aggregated, anonymized data for policy research and advocacy, industry analysis and reporting, improving our programs and services, and demonstrating our impact to stakeholders.
Data Protection and Security
Security Measures
We implement industry-standard security measures to protect your personal information, including encryption of data in transit and at rest, secure server infrastructure, regular security audits and updates, access controls and authentication, and secure payment processing through PCI-compliant third-party processors.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Member information is retained for the duration of membership plus 7 years for compliance purposes.
Information Sharing and Disclosure
We Do Not Sell Your Data
VAC does not sell, rent, or trade your personal information to third parties for marketing purposes.
Limited Sharing
We may share your information with: Service providers who assist with website hosting, email delivery, payment processing, and event management (under strict confidentiality agreements); Other members within your working groups or for networking purposes (with your consent); Regulatory bodies or legal authorities when required by law or to protect our rights; Event sponsors and partners (only with your explicit consent and for specific events).
Member Directory
With your consent, we may include your organization's name, logo, and basic contact information in our public member directory on the VAC website to showcase our membership community.
Your Rights and Choices
Access and Control
You have the right to: Access your personal information we hold; Request corrections to inaccurate or incomplete data; Request deletion of your personal information (subject to legal retention requirements); Opt-out of marketing communications at any time; Withdraw consent for data processing where applicable; Request a copy of your data in a portable format.
Communication Preferences
You can manage your email preferences by clicking the 'unsubscribe' link in any email we send, contacting us at Policy@virtualassetchamber.com, or updating your preferences in your member account settings.
Cookies and Tracking Technologies
Types of Cookies We Use
Essential Cookies: Necessary for website functionality and security. Analytics Cookies: Help us understand how visitors use our website (Google Analytics). Functional Cookies: Remember your preferences and settings. Marketing Cookies: Used to deliver relevant content and measure campaign effectiveness.
Managing Cookies
You can control cookies through your browser settings. Note that disabling certain cookies may limit website functionality. Most browsers allow you to refuse cookies or alert you when cookies are being sent.
International Data Transfers
Cross-Border Transfers
As an organization operating across Africa and engaging with international partners, your information may be transferred to and processed in countries outside your country of residence. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and adequacy decisions.
Children's Privacy
Age Restriction
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:
- Posting the updated policy on our website with a new "Last Updated" date
- Sending an email notification to registered members
- Displaying a prominent notice on our website
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Website
virtualassetchamber.comOrganization
Virtual Assets Chamber of Commerce
A non-profit organization registered in Kenya
Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of Kenya, including the Data Protection Act, 2019. We are committed to complying with applicable data protection laws in all jurisdictions where we operate, including GDPR where applicable to our European members and partners.
Questions About Your Privacy?
We're here to help. Contact our team for any privacy-related inquiries.
Contact Privacy Team